Central Offshoring

275 Alfred Street North Level 14, North Sydney NSW, 2060
(13) 0041 1911

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What Else Should I Know And What Are The Costs For Virtual Staff?

9/21/2023 7:55:00 PM by Central Offshoring

The cost will depend on the skillset required although savings are not just on your payroll but in many other aspects of your everyday business.  For everything else our experienced team can assist with offering innovative solutions to help you receive the best return on your resourcing investment.

One of the most common trends we are seeing in the market today that started with Medical Companies and then moved on to Finance, Retail and lately Real Estate Agencies together with the traditional IT and Call Centre organizations is the movement to low cost with boosted skillsets options that the offshore market of the Philippines can offer.  The Economic downturn in these industries in conjunction with the lack of capable resources available in the employment marketplace of Australia, has forced these businesses to re-evaluate their costs. Whilst also trying to gain access to skilful virtual staff to undertake the new tasks that have been created in the fast-changing technological market.

At Central Offshoring we are dedicated to helping out start-ups, small and medium business owners to utilize a virtual assistant so you  can achieve the growth you want for your business whilst allowing you to have a balanced work-life by managing the everyday tedious tasks.

We simplify the recruitment process and all you need to do is provide us with the skillset requirements and we will find candidates in the Philippines based on your company needs and provide you with a shortlist that you can interview over Zoom, Teams, or Skype, once our team has accesses them for you prior.  After the successful candidate is appointed, you do not need to worry about Superannuation, Payroll Tax, and Insurance fees, HR, and compliance with Australian or Philippines labour and tax laws as all of this will be managed by us throughout the duration of the appointment.  This is where your savings start! You donā€™t have to recruit and spend the time and money with unknown results.  We will take care this for you so you can continue working on your business.

Whilst we work on the recruitment of qualified candidates, our Team Leader will be spending some time with your key staff and will write up a comprehensive manual.  We find from our experience this is one of the most important points of this process as not only it sets the expectations, but it also provides businesses a useful tool that most do not have and end up using for years to come not only for virtual staff but also during the onboarding of staff onsite.   This useful documentation provides a further financial benefit to the business as it can offer more efficient training and a better understanding on the day-to-day business needs and the volume of work involved.

All the virtual assistants offered by Central Offshoring are full time employees and have admin and IT support throughout the day whilst our Team Leaders will audit their work and provide continuous support and guidance once you advise us of any areas of improvement you would like us to focus on in order to meet deadlines of any short or long term project.  You donā€™t need to worry about the purchase of any equipment for your remote staff nor you must budget for monthly/annual subscription fees for the basic software on these devices and most importantly our IT Team will ensure the devices are always, updated, virus scanned and working at their best capacity to increase the productivity of your virtual assistant.

For businesses that have recently downsized during the COVID pandemic ā€˜real estateā€™ is also another issue; with an online virtual assistant, you do not need space for another desk, space in the lunchroom and parking for new staff, so you can utilize the onsite areas for the comfort of your customers and existing staff whilst having more space for any stock and equipment you may need for your business.

In the multicultural environment we live in Australia and with a further migration drive due in the coming months and years, it is always hard to manage challenges raised by cultural barriers, technological advancement, and fast changing customer demands.  This results in businesses lacking to achieve all these requirements.  By employing one person onsite in Australia whilst using an offshore outsourcing service provider, you can afford two staff for a similar amount that one employee would cost you and acquire more of the skills you need for your business.

Roles such as lead generation and management, customer service support, calendar management, research and data entry, bookkeeping, medical virtual reception, or executive assistants to name a few can be fulfilled by our team regardless of the size of your business.  You will receive a monthly invoice that covers everything at a cost, depending on the skillset required, of less than the minimum wage (1) in Australia!

Outsourcing a short- or long-term role or project is a decision each business needs to evaluate carefully and based on the business life cycle you are in determine what are both the micro and macro goals that need to be accomplished to add this extra benefit at a competitive cost to your business structure.  The ultimate goal should not be a short-term financial benefit but more of a commitment to take advantage of this hybrid employment environment that will lead to cost savings short term that will grow exponentially long term but also a competitive advantage in your industry.   There is no one-size-fits-all approach for all businesses.  Book an appointment slot in our Calendar and our executives can work with you to identify and evaluate the needs and help you over time explore new opportunities to take this service from a cost saving and lack of resourcing exercise to a money making experience.

 


Can a Virtual Receptionist Support The Onsite Staff Of My Medical Practice?

9/21/2023 7:54:00 PM by Central Offshoring

Your Virtual Receptionist will work with and support the onsite team of your practice so they can focus on the face-to-face interaction with the Doctors & Patients.

We are lucky to have in our executive team in Sydney some very skilful staff that have worked in various positions in our Healthcare system either being with GPā€™s, Specialists or Allied Health Practitioners and more recently Integrative Heath Professionals.  More interestingly, the idea of outsourcing some of the everyday tasks of the Practices we serviced came since we also used remote virtual staff to complement our workplaces and deliver an efficient and smooth operation.  We learned from our own experience that virtual remote staff can take on everyday tasks, easing the burden on onsite staff and enabling them and the Doctors to focus on the highest quality care for their patients.

When initially speaking to our team many practices enquire about the phone answering service and appointment confirmations.  This is a straightforward task that can be done by virtual staff and has been used by many other industries for years and has accelerated since COVID-19 came into our life.

Once the phones are handled, we then start looking at other communication methods between the practice and patients e.g., Online Booking Portals, Emails, SMSs and the Faxes that come into the practice just to name a few of the things we manage for customers, during this fast-changing technological environment we have seen since 2019.  By allowing our team at Central Offshoring to take over most of the online communication, the onsite staff of your practice can then focus on managing the face-to-face interactions with your patients and transform your waiting room into a calm, quiet and relaxed area for all.

During our 50+ years of combined experience managing HealthCare Professionals all around Australia, we have had the opportunity to explore other areas of the day to day running of a Medical Practice that could be outsourced and managed by offsite staff.  Processing referrals for Specialists soon became another task we could accomplish out of the practice; from contacting the patient, collating all the relevant information prior to the consult, and then booking subsequent consultations, organizing pathology, or liaising with the hospital for theatre slots and bookings as required.

We are very passionate about creating an outstanding patient ā€“ doctor experience and have a deep understanding of the requirements of not only Doctors and Patients but also the onsite reception staff.  During peak times in your busy practice the telephone is ringing in the background while patients are walking in and out of the Doctors consultation rooms that require your attention, and the admin tasks are piling up.  That is when you will value the support of Central Offshoring the most. We have extensive experience in most Practice Management Systems used in Australia and with your support your virtual secretary will be able to manage any follow up tasks that the Doctor assigns, ensure pathology and radiology results and test are received and send scripts out to pharmacies and patients as required.

Virtual Medical Receptionist

We know how important time is for everyone, let alone Doctors and Patients.  Our team will allow you to focus on your patients and not the admin tasks of your practice, understanding the urgency for an appointment for some

patients and allowing for flexibility where possible, so there is no empty appointment slot thus ensuring your patient is receiving exceptional care. This is something we know very well and ensure we adhere to.

We also appreciate the personalised approach each Doctor and Practice may want to offer, and our staff will be both skilled and adaptable so the patient can also build a good relationship with your offsite staff.  That is the main reason we do not share reception staff between practices; at Central Offshoring we recommend dedicated staff 40 hours per week for a flat rate, as we have found that when a patient speaks to the same person each time they call in, they start building a more personable experience that aids in the patient care provided by the practice.  We can offer shorter cover dependent on your particular practice needs but the same staff members are always preferable to guarantee patient satisfaction. Furthermore, with the increase of sick leave from staff and the current requirements for employees working in the healthcare industry since COVID 19 we are able to provide uninterrupted cover and support at demanding times.

There are many reasons why your Medical Practice can also benefit using Virtual Remote Staff and we are certain we can help your practice achieve this by using talented and reliable staff at a fraction of the cost in Australia and without having to deal with the HR or IT issues and of course the ā€˜real estateā€™ space in your practice.

Contact us today to book a time to speak with one of Accounts Managers to discuss the options and solutions available for your business.

 


What Skills Will The Offshore Secretary Have And How Will I Select The Right One?

9/21/2023 7:53:00 PM by Central Offshoring

Depending on the needs of your business we will present to you candidates that you can interview and select the best one to compliment your business.

Identifying the needs of your business is a priority for our team and we will ensure we help you do that not only during the initial setup process but also throughout the duration of the engagement.  We will then set realistic expectations and work with you to find the best candidate to help your onsite staff in the day to day running of your business.  

Whilst we are looking for candidates that match the skills required through our databases, current employee referral, recruitment agencies and the likes; our onboarding team will be working with you to write up a step-by-step manual that will be used for training the successful candidate.  Once we have a pool of candidates, they will be interviewed by both our local Filipino team leaders and our accounts manager in Sydney, they will then go through several online practical and behavioural assessments, and we will present to you a handful of candidates for you and your team to speak with and choose the best fit.  By following this rigorous process at Central Offshoring, it provides us with the certainty that the time we spend to train the candidate to work for you will be well worth it and your onsite team will be able to build a good working relationship with their offshore ā€˜colleaguesā€™. 

Central offshoring candidates shortlisting

Our staff are located in Makati City, within a 5-minute walk from the Australian embassy, in the Metro Manila region and we have Australian expat executives onsite who are available to assist if required whilst providing advice and hints in relation to Australian news, trends and idiosyncrasies to help bridge any possible cultural gap.  The Philippines has had Western influence over the last 100 years or more with hundreds of Western companies using the skills and resources available in the country. This means that Filipinos relate well to people living in Australia, America or the UK and with high education standards and English one of the two official languages it makes it the perfect source for capable candidates that can assist any business. Filipinos are hardworking and remain loyal to the business they work for and are looking for long term employment; Central Offshoring ensures our staff employed are given the best opportunities for further development in their career but also assist them achieve their life goals through job stability and rewards to enjoy with their families.   

We can also organise for the virtual staff you select to come out to Australia to be trained alongside your onsite team at your offices and get to know better the team and the culture of your business.  We will assist with the VISA requirements, accommodation, and everything else to ensure the stay will be beneficial for your business but also safe and comfortable for the employee. Similarly, if you wish to visit our staff in Makati, we will assist you with travel and in finding accommodation in the Philippines so that you have a pleasant experience and are able to accomplish the desired results.  

In summary you will be the one that will have the chance to choose the candidate with the best qualities for your business, whilst Central Offshoring will do all the recruitment for you and manage all the HR needs and ensure your virtual staff delivers our company high customer service standards that makes us a leading offshore virtual provider.  

Contact us today to book a time to speak with one of Accounts Managers to discuss the options and solutions available for your business. 

 


What Tasks Can Virtual Staff Do For My Business And How Does It Work?

9/21/2023 7:42:00 PM by Central Offshoring

That is the most common question we get from customers; so, we have put together some tips sourced from the 50+ years of experience our team can offer. 

At Central Offshoring we have found that companies are hiring Virtual Assistants for their business for many different reasons.  In some industries we find that it is simply a case that they cannot find any suitable resources locally, in others it is clearly a cost saving exercise where in other examples it is a case that since COVID came into our life; key stakeholders have realised how remote working is now feasible.  Workers can be located in an Australian capital city (e.g. Sydney or Melbourne) in their own home office or in a location outside of the country and with the technology available, accessing the information needed has become an easy task.

Traditionallyvirtual receptionists would answer telephone calls and make a booking into the relevant system used by the business such as a restaurant taking bookings, medical centre or Drs clinic booking in patients or an accounting firm booking clients.  Similarly Email/SMS and Fax correspondence has been handled by virtual staff for years.  Once again, this can easily be done using the technology which is now available.  This relieves your onsite staff to focus on the face-to-face interaction with your customers.

Corporate meetings in the office
Corporate meeting @ Central Offshoring

Nowadays, we are finding that businesses are using remote staff for a lot more tasks providing both the cost saving and also the efficiency required in todayā€™s online world.  One of the common requests we receive at Central Offshoring is businesses wanting to extend their trading hours.  This is a costly exercise in Australia due to overtime rates, but it is becoming a necessity as more and more people ā€˜do their shoppingā€™ online and a remote solution can offer that flexibility at a fraction of the cost.  Furthermore, booking flights or accommodation, events, sending out literature to perspective clients, making bookings for private hospitals for Specialists are only a few other tasks that our staff undertake for our clients.  One of the most amusing requests our staff have had from their direct manager was to wait on a call with one of the big Telcos in Australia, so they donā€™t have to waste their time holding the line and transfer the call to them when the agent is ready to speak to them!

At Central Offshoring we collate the exact requirements of your business and document step by step how each task should be handled.  We find that during this process and with the support of our experienced staff who have done this for many businesses in various industries.  We are also able to provide advice on how tasks can be streamlined to offer more professional and efficient solutions.  Once the processes have been agreed, we will help train your remote staff that you have chosen, and we will continue to update a step-by-step guide as we undertake the work and find further areas of improvement, always of course after discussing these suggestions with you.

By following this process not only we have a step-by-step guide, but your business also has a manual that can be used for training onsite staff, and we are able to add more assistants for your business or cover any annual / sick leave by allocating another resource with ease.

The team at Central Offshoring can help you identify the tasks that your virtual assistant can undertake; this will be done by speaking to the relevant stakeholders of your business including the onsite staff and understanding the ā€˜mundaneā€™ tasks that are time consuming and are not allowing your key people to focus on what is important for your business.  It makes great sense to use offshore talent to improve your business and introduce the ability and skills that would be both expensive and time consuming to achieve using local resources.

Contact us today to book a time to speak with one of Accounts Managers to discuss the options and solutions available for your business.

 


Offshoring or Outsourcing Our Team Will Ensure Success!

9/21/2023 7:56:00 PM by Central Offshoring


ā€œHow do I ensure the best results using my offshore, outsourced staff and alleviate the perceived threat to my existing onshore team? ā€œ

We can help to build your offshore staff member or members to become an effective and vital part of your business. It is however, very important when considering or engaging offshore staff that cohesion with your existing essential staff, who work in your local premises, do not feel threatened or fear that their positions are vulnerable.

In our experience at Central offshoring by working alongside many businesses year after year, we have seen many success stories but also some not so successful. The reason for this boils down to the need for teamwork with the need to work together to communicate and understand one another working for the common good of the business. The fundamentals need to be in place right from the start.

Teambuilding
Regular meeting together and team building is important especially in this changing post covid environment. It is important that team members feel supported and feel integral to the team. Therefore, regular contact and feedback is essential.

Experienced virtual provider
Experience Virtual Provider

As your onsite staff may not have worked with someone offshore previously, it is not uncommon for them to feel unsure or insecure. Make certain that prior to hiring offshore staff that you clearly communicate to your onshore team why you are taking on staff from offshore and how it is meant to support them and not replace them. Reliable and efficient staff should have nothing to fear, and you are simply looking for ways to support them. Offshoring provides a great way to support your existing team as well as being much more cost effective.

Regular meeting, training and interaction goes a long way in cementing your team and building rapport and sound working relationships with their fellow staff onshore and offshore. We know this from experience.

In this age of emails, SMS, Facebook, messaging software etc we cannot stress the importance of short personal interaction to avoid any confusion that can occur. While it is convenient these days to fire off a quick email or SMS, this can cause problems. Written messages and emails can be misread and misinterpreted.

Educate and Communicate

Do not make the mistake of making your staff feel that they are left out of the day-to-day communication. A quick 5-10 mins daily will achieve great results resulting in increased productivity. Your team will be empowered and motivated to achieve the goals you have set.

Covid has highlighted the great benefits of video conferencing with platforms such as Zoom and Microsoft Teams allowing a virtual meeting to enhance the interaction between staff. The opportunity to express ourselves and communicate with each other by seeing our teammates as well as hearing them creates friendly togetherness essential in a good team.

The now more traditional methods of Email and message platforms are still an essential part of day to day communication but are more a tool to reinforce what was conveyed in a video conference.

Remember your offshore staff belong to you. Our job is to help support them and you to effectively assist your business on a day-to-day basis to grow in excellence.

Be sure to reinforce to all your staff that they are all an integral part of the team. They are all in this together, working to make the daily tasks more efficient and providing superior service to your clients.

We are Here to help
Central Offshoring will always be on hand to assist you to grow your business, enhance your teamā€™s efficiency. Making your offshore staff welcome, included, and needed, is crucial to gaining the right outcome and achieving superior results.

Contact us today. Make use of our expertise and access to the right people to help you find the offshore staff you need to advance your business.


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